Grants Management (QuickBooks Online)

$3,000

Our Grants Management service using QuickBooks Online helps organizations efficiently manage multiple funding sources while ensuring compliance and accurate reporting. We set up grants as individual projects, classes, or accounts, track income and expenses by grant, and monitor restricted versus unrestricted funds. Our team reconciles all grant-related transactions, prepares detailed budget vs. actual reports, and ensures your organization is audit-ready at all times. With customized dashboards

Initial Setup & Consultation (if needed)

Understand the organization’s grant structure, funding sources, and reporting requirements.
Review current QuickBooks setup and existing grant tracking practices.
Identify key compliance requirements (funder-specific reporting, restrictions, or audit needs).

Reporting & Compliance

Generate grant-specific financial reports:

Income and Expense by Grant

Budget vs. Actual for each grant

Fund Balance Reports

Ensure reports meet funder and internal compliance standards..
Prepare data for external audits or grantor review.

Fund Allocation & Transaction Management

Record grant income accurately, ensuring funds are assigned to the correct grant. c
Track all expenses against specific grants to ensure proper allocation.
Monitor restricted fund usage to prevent overspending or misallocation.

QuickBooks Online Grant Setup

Set up individual grants as classes, locations, or projects in QBO for clear tracking.
Configure restricted vs. unrestricted fund accounts.
Establish tracking codes and categories for revenue and expenses by grant.

Accounts Payable & Receivable Management

Track grant-related invoices, reimbursements, and payments.
Ensure timely reporting of expenses and revenue to grantors.
Maintain clear audit trails for fund usage

Budget Management & Monitoring

Set up grant budgets in QuickBooks Online.
Monitor spending against budget limits for each grant.
Provide alerts or recommendations for overspending or underutilized funds.