Service Offerings

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• Understand your business structure, industry, and accounting needs.
• Assess existing bookkeeping processes, accounting software, and historical data.
• Define goals for QBO implementation (e.g., efficiency, automation, real-time reporting).

• Set up payment terms, default accounts, and billing methods.
• Configure recurring invoices and bill payments (if applicable

• Set up payment terms, default accounts, and billing methods.
• Configure recurring invoices and bill payments (if applicable

• Create or migrate your company file to QuickBooks Online.
• Configure company settings -Tax settings (state/federal), Users, roles, and access permissions & fiscal year

• Set up recurring transactions, reminders, and workflows.
• Implement automations to save time and reduce errors

• Review current QuickBooks setup and accounting processes.
• Identify inconsistencies, errors, or missing data.
• Discuss goals: accurate financials, ready-for-tax reporting, and compliance.

• Transaction Review: Examine all transactions for accuracy, completeness, and proper categorization.
• Account Reconciliation: Reconcile bank accounts, credit cards, and loans to ensure balances match statements.
• Correction of Errors: Fix misclassified transactions, incorrect amounts, or missing details.

• Provide reconciled reports for prior periods.
• Summarize corrections made and recommendations for maintaining clean records.
• Optional: create a “cleanup log” documenting all adjustments for transparency.

• Ensure all vendors and customers are accurately set up.
• Reconcile accounts payable and accounts receivable balances.
• Resolve discrepancies in invoices, bills, and payments.

• Prepare financials for federal, state, and local tax filings.
• Ensure proper classification of deductible expenses.
• Generate reports needed for tax filings : Profit & Loss Statement, Balance Sheet, Cash Flow Statement and Accounts Receivable / Accounts Payable Aging Reports
• Identify potential tax savings or corrections prior to filing.

• Quick review of your existing QuickBooks file.
• Assess current bookkeeping practices and identify key needs.
• Set up or adjust basic accounts, categories, and bank connections if required.

• Reconcile bank accounts, credit cards, and other payment accounts on a regular basis..
• Verify that recorded transactions match your bank statements.

• Generate basic financial reports on a regular schedule:

Profit & Loss Statement (Income Statement)

Balance Sheet

Cash Flow Overview (summary-level)

• Provide a simple overview of your business’s financial health.

• Record daily financial transactions including:

Income (sales, payments, deposits)

Expenses (bills, receipts, payments)

• Ensure transactions are properly categorized according to your Chart of Accounts.

• Track invoices issued to customers and payments received.
• Record bills from vendors and track payments made.
• Maintain accurate balances for accounts receivable and accounts payable.

• Maintain organized records for easy reference.
• Ensure proper labelling of transactions, invoices, and receipts.
• Clean up minor errors or miscategorized entries as needed.

• Quick review of your existing QuickBooks file.
• Assess current bookkeeping practices and identify key needs.
• Set up or adjust basic accounts, categories, and bank connections if required.

• Reconcile all bank accounts, credit cards, and loans on a regular basis.
• Ensure all transactions match statements for accuracy.
• Identify discrepancies and resolve issues proactively.

• Integrate payroll processing with QuickBooks (if applicable).
• Ensure payroll transactions and tax filings are recorded correctly.
• Monitor payroll-related accounts for accuracy.

• Generate detailed, customized financial reports:

Profit & Loss Statement

Balance Sheet

Cash Flow Statement

Accounts Receivable / Accounts Payable Aging

Budget vs. Actual Reports.

• Provide insights and recommendations for financial optimization..

• Record and categorize all financial transactions accurately:

Income (sales, payments, deposits)

Expenses (bills, receipts, payments)

Bank and credit card transactions

• Monitor for errors, duplicates, or inconsistencies and correct them.

• Track invoices issued to customers and payments received.
• Record bills from vendors and track payments made.
• Maintain accurate balances for accounts receivable and accounts payable.
• Maintain accurate aging reports for AR and AP.

• Maintain organized records for easy reference.
• Ensure proper labelling of transactions, invoices, and receipts.
• Clean up minor errors or miscategorized entries as needed.

• Maintain organized records for easy reference.
• Ensure proper labelling of transactions, invoices, and receipts.
• Clean up minor errors or miscategorized entries as needed.

• Understand the organization’s grant structure, funding sources, and reporting requirements.
• Review current QuickBooks setup and existing grant tracking practices.
• Identify key compliance requirements (funder-specific reporting, restrictions, or audit needs).

• Generate grant-specific financial reports:

Income and Expense by Grant

Budget vs. Actual for each grant

Fund Balance Reports

• Ensure reports meet funder and internal compliance standards..
• Prepare data for external audits or grantor review.

• Record grant income accurately, ensuring funds are assigned to the correct grant. c
• Track all expenses against specific grants to ensure proper allocation.
• Monitor restricted fund usage to prevent overspending or misallocation.

• Set up individual grants as classes, locations, or projects in QBO for clear tracking.
• Configure restricted vs. unrestricted fund accounts.
• Establish tracking codes and categories for revenue and expenses by grant.

• Track grant-related invoices, reimbursements, and payments.
• Ensure timely reporting of expenses and revenue to grantors.
• Maintain clear audit trails for fund usage

• Set up grant budgets in QuickBooks Online.
• Monitor spending against budget limits for each grant.
• Provide alerts or recommendations for overspending or underutilized funds.